To count on an excellent grade for a coursework, a research paper must be perfectly executed and formatted from the title page to the appendices. For such a result, be sure, even before starting to write a term paper, carefully study all the requirements for formatting a document that are put forward by teachers of the department for which the study is being performed. Sometimes guidelines Universities may not coincide with the requirements of GOST. We will consider the generally accepted design option, in particular, applications.
How to make an application?
Applications are the final part of the term paper, so save your time and energy to get this required element right. Perhaps the applications are far from the most important part of the coursework, but their sufficient number indicates that the student picked up so many materials on this topic that some of them had to be taken out of the scope of the main text of the study. In addition, there are materials that simply cannot fit into the main text of the work, such as photographs, newspaper clippings, engineering plans, balance sheets, etc. What materials should be placed in the "Appendices" section?
Applications are mandatory and informational, which explain or prove the research with additional data or may be of a reference nature. That is, tables, diagrams, drawings, diagrams that occupy more than 2/3 of the sheet can be placed in the application section; you can place copies of documents, certificates to make the study more conclusive; you can add additional information that is very relevant for this topic, but did not fit into the text of the main work, etc. There are no strict rules on what specific materials should be included in the "Appendices" section, this will depend on the topic of the study. In any case, at least 2 applications must be placed in the term paper so that the work looks complete.
There are several rules for placing and designing applications.
- Applications are located at the very end of the term paper, after the sections "Conclusion" and "References". After the applications, there should be no more research materials.
- If you plan to add more than 2 applications, then it is customary to separate this section from the main text of the course work by placing a separate sheet with the heading "Application" or "Appendices". This title is placed almost in the center of the page, the font is the same as that of the entire document (Times New Roman), the size of the letters is much larger (from 45 pt and above), the title can be highlighted in bold italics.
- All applications must be referenced in the text of the course work. In the main text, it is necessary to make footnotes after the statement, thesis or conclusion, for example, (see Appendix 1). It is in the order of mention in the study that the applications are located at the end of the course work.
- Each appendix should be on a new page, even if you only put a couple of paragraphs in the previous appendix (for example, a few terms or a diagram). It is important to separate pages from each other not by repeatedly pressing the "Enter" key, but by the "Insert" - "Page Break" command, so that, not at first glance, the formatted material does not shift after a slight adjustment.
- If the text of the application does not fit on one sheet, then when transferring it to the next page, at the top of the page indicate "Continuation of the application" and duplicate its serial number.
- Application pages are not numbered, the applications themselves are numbered with Arabic numerals in accordance with the order of occurrence in the text of the study. This is necessary so that the teacher could quickly find the material referenced in the text, because the footnote to the application also indicates not the page number where it can be found, but the serial number of the application.
- Sometimes Russian letters are used, for example, "Appendix A", "Appendix B", etc. With this way of specifying the order, it is important to remember that some letters are not used, for example, Ё, Й, Ш, З, Ь, Ъ, Ы.
- Each application must have a title. Which is written under the serial number of the application, but it does not need to be duplicated when referenced in the term paper.
- Formulas, tables and diagrams that are demolished in the appendices, as well as the main text research work, are numbered in Arabic numerals, but the designation of the application is indicated before the serial number. For example, "Table B.3" or "Figure A.2".
- If such a need arises, then the bulk text of the application can also be divided into sections and paragraphs, which are numbered in Arabic numerals, but the numbering starts anew within the application and the serial designation of the application is indicated before the section number.
These are the basic rules that must be taken into account when compiling the "Appendices" section. Let's take a closer look at one of the options for formatting applications and their titles.
Application design example
ATTACHMENT 1
DETAILED SAMPLE OF APP DESIGN
In this case, both the serial designation of the application and its name are written in capital letters, the font and font size are saved as in the entire main text of the course work. The word "application" and its ordinal number must be highlighted using bold or italics. In order for the name of the application to look harmonious in the term paper, you can align them “along the right edge”, as in the sample, or “in the center”, this option is also found in the guidelines. It is important to slightly increase the line spacing, in the example, the command "interval - after - 10 pt" is set. Please note that no punctuation marks are placed at the end of headings.
Often, students prefer not to include the “Appendices” section in the course work, as they are afraid that they will not be able to compose and format it correctly. Actually, this is a big mistake. The presence of applications tells the teacher that so much information was found for the course work that part of it did not fit into the main text of the study. If you place documents, certificates, comparative tables, etc. in applications, this will indicate that your research has been evidence-based. Using the above tips, you can easily design applications correctly, and add another plus to the overall grade for coursework.
Many management documents have applications - their presence is indicated in the text of the main document. We will tell you how to make an application to the document.
Related Documents:
Attachment to documents: 2 types of design
An attachment to a document can be:
- an independent, finalized and valid document - a copy of the charter of the organization, a copy staffing organizations, signed and registered copies of the contract sent to the counterparty
- draft document - resolution or order;
- part of the document that reveals the content of certain provisions of the main document - a list of members of the commission created by order of the head, which is an annex to this order, or an action plan that is approved by order.
There are two types of links between the main document and its annexes:
- The main document and the application are connected by the need to send documents, that is, the workflow.
- The main document and the appendix are linked by content.
The first type, for example, also includes an application to it. The second type includes, for example:
- the contract and its appendix in the form of an estimate of expenses, schedule or other document;
- an order and an action plan or a list of members of the commission, disclosing the content of the relevant paragraphs of the administrative part of the order;
- order and the regulations approved by this order, which is an annex to the order.
In the first case, the cover letter and attachment documents constitute a single set of documents, in the second case, the main document and attachment documents are parts of one document. Depending on how the main document and applications are related, the application mark is formatted differently. Let's take a closer look at each type of application design.
Cover letter with application note
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How to issue an application when the main document and applications are connected by the need to send
Let's consider the first option, when the main document and applications are combined. They do this mainly to ensure the transfer to the addressee of documents that are independent in nature and are in no way related to each other by content. Since documents of an independent nature, which can be finalized documents or prepared draft documents, are sent with a cover letter, it is impossible to make any additional notes or put down additional details on these documents. In this regard, a mark on the availability of applications, containing information about applications, is affixed to the cover letter.
Application check mark
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The design of the attachments to the letter must comply with the requirements GOST R 7.0.97-2016“Organizational and administrative documentation. Requirements for the execution of documents "(approved by Order of Rosstandart dated December 08, 2016 N 2004-st), hereinafter referred to as the Standard. And, although GOST R 7.0.97-2016 provides for several options for designing a mark, in practice there are situations that are not provided for by the standard. In this regard, it makes sense to consider all situations, both provided and not provided for by the Standard.
Cases for issuing attachments to a letter, which are provided by GOST R 7.0.97-2016
The Standard establishes the procedure for issuing a note about the application in cover letters and other information and reference documents for the five most common cases.
No. 1. Application named in text .
Sample note about the application in the text of the letter
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No. 2. The application is not named in the text or there are several applications. Indicate the names of application documents, the number of sheets and copies of each application
Several attachments in the body of the letter
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Number 3. Application(s) bound. In this case, the number of sheets is not indicated: "Appendix: research report in 1 copy."
№4. Making applications when d A document that is an appendix has self-numbered appendices: " Attachment: letter of the Federal Archive dated 06/05/2010 No. 02-6/172 and an appendix to it, only 3 sheets. »
If the application is not sent to all the addresses indicated in the document, but only to the main addressee, the application note is drawn up as follows: “Application: 3 p. in 5 copies. only to the first address.
No. 5. The application is a separate electronic medium. " Appendix: CD in 1 copy.» At the same time, on the insert - the envelope in which the media is placed, indicate the names of the documents that are recorded on the media, and the names of the files
Non-standard cases of registration of attachments to a cover letter
No. 1. The application is not sent to all the addresses indicated in the document: « Application: for 2 liters. in 2 copies. only to the first address.
No. 2. The application is sent to the addressee without leaving a copy in the files of the sender: « Application: for 2 liters. only to the addressee, copy. the only one".
Number 3. Application contains restricted information - documents containing an official secret marked "For Official Use", a trade secret marked "Commercial Secret" or other confidential information marked "Confidential" or "Strictly Confidential" or other : “Appendix: Expert opinion on the readiness of the infrastructure for the development of oil fields on the shelf of the Barents Sea No. 24/1 KT, commercial secret, 25 sheets. in 1 copy.”
Application styling when document and application are linked by content
Consider the design of applications in cases where the main document and the application are related by content. Such applications can have a variety of documents:
- administrative - resolutions, decisions, orders, instructions;
- any types of contracts, especially civil law;
- various acts - inspections, audits, examinations, plans, programs, reports.
Since in this case the attachment document is an integral part of the main document, the marks about the presence of the attachment are present both in the main document and in the attachment document, but they are drawn up differently than in cover letters.
As a rule, when drawing up the main document, a link to the application is given in the corresponding paragraph of the document.
Fragment of the text of the order with a note about the application
Application mark in the text of the Office Instructions
Download the sample in the magazine
When there are several applications, on each application to the main document, a mark on the application is made in the form established by GOST R 7.0.97-2016.
Props "Note about the application" in the annex to the order
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The word "application" can be printed in capital letters with the sign No. It is also allowed to center attribute lines relative to the longest line.
Mark about the application on the document-attachment to the Instructions for office work
If an application is a document approved by an administrative document, for example, an order, then along with a mark on the application, the approved application must also have an approval stamp. Since the vulture also contains a link to the main document, Guidelines on the development of instructions for office work in federal bodies executive power(approved by the order of the Federal Archive of December 23, 2009 No. 76) provide for the following: if the annex to the document is an approved document (regulations, rules, instructions, regulations, etc.), a mark on the application is put in the upper right corner, below - the approval stamp of the document. Sample is below.
Application No. 1
APPROVED
by order of the Federal Archive of November 12, 2009 No. 125
Drawing up annexes to the contract: sample
Appendices to contracts, acts, plans, reports and other documents are drawn up in a similar way. An annex to the contract according to GOST can be drawn up as a continuation of the agreement with sheet numbering, or issued as a separate document. The text of the agreement must contain references to all addenda attached to the agreement, indicating their numbers, paragraphs and subparagraphs. If there are several applications, then they all begin with a new sheet with the obligatory writing in the upper right corner of the "Application" and indicating the details of the contract.
It is recommended to include in the appendices materials that for some reason cannot be included in the main part: materials that supplement the work; intermediate mathematical proofs, formulas and calculations; tables of auxiliary digital data; instructions, methods, descriptions of algorithms and task programs, auxiliary illustrations; regulations, such as job descriptions. The appendices also include illustrations, tables and printouts made on A3 sheets.
Applications are drawn up as a continuation of this document on its subsequent sheets after the list of sources used.
Applications are indicated by capital letters of the Russian alphabet, starting with A, with the exception of the letters E, 3, Y, O, H, b, Y, Ъ (APPENDIX A, APPENDIX B, APPENDIX C, etc.). It is allowed to designate appendices with letters of the Latin alphabet, with the exception of the letters I and O. In the case of full use of the letters of the Russian and Latin alphabets, it is allowed to designate appendices with Arabic numerals.
The word "APPENDIX" itself is written in capital letters.
If there is only one application in operation, it is designated "APPENDIX A".
Each application should start on a new page. In this case, the word "APPENDIX" and its letter designation are written with a paragraph indent.
The application must have a heading, which is written on the next line after the word "APPENDIX" with a paragraph indent. The title is capitalized.
In the text of the work, references should be given to all applications, for example: "... in Appendix B ...". Applications are arranged in the order of references to them in the text of the work.
The text of each application, if necessary, can be divided into sections, subsections, paragraphs, subparagraphs, which are numbered within each application. The number is preceded by the designation of this application.
Appendices should share continuous pagination with the rest of the document.
Content design
Introduction
1 Theoretical foundations of taxes
2 Characteristics of the tax system of the Russian Federation
3 Problems and prospects for the development of the Russian tax system
Conclusion
List of sources used
Applications
Do not put dots between content element name and page number .
The procedure for submitting for verification and defense of course work
Coursework must be completed and submitted to the department on time (approximately 2 weeks before the start of the session). When checking, the available comments are indicated in the margins.
With a positive assessment, the course work is allowed to be defended, in which the student makes an oral report on the content of his work, answers the questions asked.
If there are shortcomings in the content and design, the course work is sent for revision. In this case, the student must eliminate these shortcomings as soon as possible and submit the work for re-checking.
After defending the course work, the student receives the final grade, which is affixed in the grade book and in the statement.
The course work allows the student to generalize and systematize all previously acquired knowledge, deepen his knowledge in the field of economic disciplines, develop the ability to think creatively in the field of enterprise management, and is also the foundation for the preparation of the final qualification work.
New page 1
Registration of the props "Mark of the presence of the application"
When registering attachments to documents, the props "Mark of the presence of an attachment" are used. The requirements for the design of this requisite are established by GOST R 6.30-2003 “Unified Documentation Systems. Unified system of organizational and administrative documentation. Documentation requirements.
A mark on the presence of the application named in the text of the letter is made out as follows:
Application: for 5 liters. in 2 copies.
If the letter has an attachment not named in the text, then indicate its name, number of sheets and number of copies; if there are several applications, they are numbered, for example:
Appendix: 1. Regulations on the Regional Credit Department for 5 p. in 1 copy.
2. Rules for the preparation and execution of documents of the Regional Credit Department for 7 sheets. in 2 copies.
If applications are bound, then the number of sheets is not indicated.
If another document is attached to the document, which also has an annex, the mark on the presence of the application is drawn up as follows:
Attachment: letter of the Federal Archive of 06/05/2003 No. 02-6 / 172 and an appendix to it, only 3 sheets.
If the application is not sent to all the addresses indicated in the document, then a mark on its presence is made out as follows:
Application: for 3 liters. in 5 copies. only to the first address.
In the appendix to the administrative document (decrees, orders, orders, rules, instructions, regulations, decisions), on its first sheet in the upper right corner they write “Appendix No. ” indicating the name of the administrative document, its date and registration number, for example:
Application No. 2
to the order of Rosarkhiv
dated 06/05/2003 No. 319
It is allowed to print the expression "APPENDIX No." in capital letters, as well as to center this expression, the name of the document, its date and registration number relative to the longest line, for example:
|
APPENDIX No. 2 to the order of the Ministry of Health of Russia dated 05.06.2003 No. 251 |
Some questions about application design
The state standard contains requirements for the design of applications in cover letters and in administrative documents, but applications are also drawn up in other documents, in addition, when preparing documents, questions often arise that are not reflected in the standard. Let's consider some of them.
When drawing up administrative documents in the corresponding paragraph of the administrative part of the document, it is necessary to make a reference to the application. It is formatted as follows:
- if the application is one:
In accordance with Decree of the Government of Moscow dated January 21, 2003 No. 18-PP “On the structure of the executive authorities of the city of Moscow”, the Government of Moscow decides:
1. Approve the Regulations on the Committee for Relations with religious organizations city of Moscow (application).
…
If there are multiple applications:
In connection with the formation of the Office of the Government of Moscow in accordance with the Law of the City of Moscow dated November 21, 2001 No. 63 “On Amendments and Additions to the Law of the City of Moscow dated February 26, 1997 No. 5 “On the Government of Moscow””, the Government of Moscow decides:
1. Approve the Regulations:
- on the Organizational and Analytical Department of the Government of Moscow (Appendix 1);
- on the Legal Department of the Government of Moscow (Appendix 2);
- about the Office for the organization of work with documents of the Government of Moscow (Appendix 3);
- about the Protocol Department of the Government of Moscow (Appendix 4);
On each application, a mark is made about the application in the prescribed form:
Annexes to contracts, acts, plans, reports and other documents (not cover letters) are drawn up in a similar way. In the text of the document, in the corresponding section of the text, a link is made to the application, and on the application - a mark about the application:
When making a note about the presence of an application in cover letters, the word "Application" is printed directly below the text, without a red line, and is not separated from the text by an additional line spacing:
We are sending for consideration the Program for training specialists in anti-crisis management, as well as the Agreement on cooperation in the training of these specialists.
Appendix: 1. Training program for specialists in anti-crisis management for 8 years. in 1 copy.
2. Cooperation agreement for 3 years. in 2 copies.
When drawing up applications of a reference nature to administrative, planning, reporting and other documents, applications must be drawn up as full-fledged documents, that is, they must contain the name of the type of document (reference, schedule, summary, list, list, plan, etc.), title to the text of the document , for example:
Information about the amounts of tax deductions
Information about the amount of debt of the enterprise
List of members of the commission for assessing the property of the enterprise
Contract execution schedule
Action plan for the implementation of the Decree of the Government of the Russian Federation dated ... No. ... "On ..." and etc.
Applications are endorsed by the officials responsible for their preparation.V.F. Yankova, Ph.D. ist. Sciences, Associate Professor State University management
